At eEvents, we love finding the perfect spot for our clients to wow their guests at the company’s annual Holiday Party. With the holidays just around the corner, it is crucial to lock in your preferred date before all the good ones become unavailable. Our extensive knowledge and background will ensure we find the right location for your company and budget.

Venue

Each year, new and fabulous event spaces are added to the Houston roster. New hotels, like the Alessandra and a rumored Hotel W coming to downtown, are great blank spaces that give us the opportunity to make your dreams a reality. Before looking for that perfect venue, we first talk with our clients and assess logistical implications before settling on the desired location.

Parking

Do they have both valet and self-parking? Is there enough valet people for your number of guests? Is access to the venue easy? All questions crucial to your guests first experience upon arrival.

Room Capacity

True scenario. We have had venues try to persuade clients that their guest count, large dance floor, stage, bars and buffet will all fit into their space. Don’t fall for that trap. A scale to size floor plan is key. Most good venues will provide CAD floor plans and capacity charts. Your planner can add scaled tables, decor fixtures, dance floors and bars that give a realistic picture of what the room will look like.

If there is an opportunity, we will visit the venue when it has a set up similar to our client’s to help us to get a better feel for capacity. It also helps us see that guests can actually pull their chair out without bumping into the person behind them!

Experience

What special elements can the venue provide? Does the venue have indoor or outdoor lounge areas or is everyone stuck in the same room all night? Once we have a floor plan prepared, we review with our client on how their guests will experience the space. We cover event flow, gathering spaces, emergency exits and load in. Don’t forget the coat check area, Houston isn’t always 100 degrees and humid.  

Being responsible for the planning and execution of your company’s Holiday Party is a huge task. We are here to help you make it the best one yet.

If you haven’t found the perfect venue with your desired date or need some support taking your party to the next level, connect with us. We would love to hear from you.

For more information or to schedule a consultation, please call 713.532.6907.

Lynn Ellis, lynn@e-eventsgroup.com

Juan Ortiz, jortiz@e-eventsgroup.com